Application for:
Executive Assistant
We are looking for a dedicated Executive Assistant, with 7 to 10 years of experience to provide support to the Director such as:
-
- Reading, researching and routing correspondences;
- Preparing correspondences and documents;
- Preparing reports by collecting and analyzing information;
- Initiating telecommunications;
- Answering and screening calls and visitors;
- Maintaining the Managing Director’s appointment schedule by planning and scheduling meetings, conferences, teleconferences and making his travel arrangements;
- Providing historical reference by utilizing filing and retrieval systems and recording meeting discussions and preparing minutes of meeting;
- Securing information by completing data base backups;
- Receives and welcomes guests and clients by greeting them in person or on the telephone and answering or directing inquiries;
- Acts as administrative point of contact between the Managing Director and clients as well as all company staff through receiving calls, taking messages and routing correspondences;
- Maintains client confidence and protects the company’s operations by keeping information confidential;
- Other duties and tasks as may be required